Annual Parish Council meeting 23rd May 2022 7.30pm


Monday 23rd May 2022

7.30 pm at the Savill Hall, Cattistock

This is following the Annual Parish Assembly, Public and press are cordially invited to attend


Democratic Period

Ten-minute period prior to the Council meeting for members of the public to raise issues or comment on agenda items.

  • To elect a Chairman for 2022-23 and sign the declaration of acceptance of office
  • To elect a Vice-Chairman for 2022-23 and sign the declaration of acceptance of office
  • To receives apologies for absence
  • To receive disclosures of interests or grants of dispensation
  • To approve the minutes of the meeting held on 28th March 2022
  • Matters arising from the last meeting
  • To confirm the Councillors roles and responsibilities for the coming year
    1. Planning
    2. Footpaths and Rights of Way Liaison
  • Transport Advisor
  1. HMS Cattistock Liaison
  2. DAPTC representative
  3. To confirm the membership of the Community Space working party
  • General Power of Competence

To confirm that Frome Valley Parish Council continues to meet the criteria for the GPC, and to resolve to continue to exercise the power.

  • Community Space
    1. To receive an update on the Community Space
    2. To consider the proposal for Exercise Equipment in the Community Space
  • Financial and Procedural Matters
    1. To consider the report of the Internal Auditor for 21/22
    2. To approve the Certificate of Exemption 21/22
  • To approve the Annual Governance Statement for 21/22
  1. To approve the Statement of Accounts 21/22
  2. To authorise payments for goods and services received since last meeting including the insurance renewal for 22/23
  3. To reaffirm Standing Orders, Financial Regulations and Code of Conduct
  • To review bank mandates
  • To consider the use of Scribe accounting software for the PC accounts
  1. To consider a dedicated email address for the Parish Council
  • Planning
    1. To consider all planning applications in circulation
    2. To note development decisions received since the last meeting or other planning matters
  • Highways –To receive highways reports
  • Footpaths & Rights of Way- To receive an update from the Rights of Way Liaison Officer
  • Correspondence – to receive items of correspondence
  • Parish reports: Cattistock, Frome St Quintin and Chilfrome
  • To confirm meeting dates for the coming year and items for the next meeting