Annual Parish Council meeting 23rd May 2022 7.30pm

 

Monday 23^rd May 2022

7.30 pm at the Savill Hall, Cattistock

This is following the Annual Parish Assembly, Public and press are cordially invited to attend

Agenda

Democratic Period

Ten-minute period prior to the Council meeting for members of the public to raise issues or comment on agenda items.

• To elect a Chairman for 2022-23 and sign the declaration of acceptance of office
• To elect a Vice-Chairman for 2022-23 and sign the declaration of acceptance of office
• To receives apologies for absence
• To receive disclosures of interests or grants of dispensation
• To approve the minutes of the meeting held on 28^th March 2022
• Matters arising from the last meeting
• To confirm the Councillors roles and responsibilities for the coming year
  1. Planning
  2. Footpaths and Rights of Way Liaison

• Transport Advisor

1. HMS Cattistock Liaison
2. DAPTC representative
3. To confirm the membership of the Community Space working party

• General Power of Competence

To confirm that Frome Valley Parish Council continues to meet the criteria for the GPC, and to resolve to continue to exercise the power.

• Community Space
  1. To receive an update on the Community Space
  2. To consider the proposal for Exercise Equipment in the Community Space
• Financial and Procedural Matters
  1. To consider the report of the Internal Auditor for 21/22
  2. To approve the Certificate of Exemption 21/22

• To approve the Annual Governance Statement for 21/22

1. To approve the Statement of Accounts 21/22
2. To authorise payments for goods and services received since last meeting including the insurance renewal for 22/23
3. To reaffirm Standing Orders, Financial Regulations and Code of Conduct

• To review bank mandates
• To consider the use of Scribe accounting software for the PC accounts

1. To consider a dedicated email address for the Parish Council

• Planning
  1. To consider all planning applications in circulation
  2. To note development decisions received since the last meeting or other planning matters
• Highways –To receive highways reports
• Footpaths & Rights of Way- To receive an update from the Rights of Way Liaison Officer
• Correspondence – to receive items of correspondence
• Parish reports: Cattistock, Frome St Quintin and Chilfrome
• To confirm meeting dates for the coming year and items for the next meeting