FVPC Agenda 29.03.2021

Notice is hereby given that Councillors are summoned to a virtual meeting of Frome Valley Parish Council will be held via Zoom at 7pm, on Monday 29th March 2021.

Important notes for members of the public
• In accordance with latest NALC advice, joining details for the meeting are published as follows:
• Meeting ID: 977 8874 2775 Passcode: 958693
• If members of the public wish to raise an issue/ask a question, it would be helpful to have advance notice, otherwise questions may be referred to the Clerk to research and answer at a later date;
• The meeting may be recorded for the purposes of assisting with writing minutes. Recordings will be deleted once minutes have been written.
Katharine Sheehan, Clerk to the Council, 22nd March 2021
Fromevalley@dorset-aptc.gov.uk 07841 116986


Democratic Period
Ten minute period prior to the Council meeting for members of the public to raise issues not on the agenda.
1. Apologies for absence
2. Code of Conduct and Declarations of Interests
To receive disclosures of interests from members on matters to be considered at the meeting
3. Minutes of Previous Meeting
To approve the minutes of the meeting held on 18th January 2021, and of the EGM held on 11th February 2021
4. Matters Arising from the Last Meeting
To discuss matters arising from minutes of the last meeting
5. Dorset Council – Higher Authority Report
6. Development Matters
a. To consider planning applications currently in circulation:
• WD/D/20/003226 The Orchard, Chalmington – variation of condition 6 of planning approval WD/D/19/002097 – enable longer time period for mobile home.
b. To note development decisions received since the last meeting
• None at time of agenda publication
c. To receive any updates regarding the mobile home located at Sandhills
7. Community Space
a. To receive an update from the Community Space Working Group
b. To note weekly inspection reports and any findings/ review rota
c. To receive the quarterly inspection report and action any repairs
8. Highways and Footpaths
a. To receive an update from Rights of Way Liaison Officer
b. To receive any updates on:
• Drainage around The Square, Cattistock
• Flooding issues at Duck Street/Kennel Lane
9. Financial and Procedural Matters
a. To authorise payments for goods and services/note receipts and bank reconciliation
b. To approve revised asset register for year ending 31st March 2021
c. To note that Dorset Council intends to conduct a Community Governance Review later this year
d. To consider options for replacing the Cattistock defibrillator (contract with SWAST ending later this year)
e. To consider a proposal to fund and locate a defibrillator in the telephone kiosk in Frome St Quintin
f. To consider a grant request from Willdoes Youth Bus Project
10. Correspondence
a. To discuss and/or note matters raised with the Clerk and to note the action on other correspondence received since the last meeting, namely:
• A request for cleaning and repainting the bus shelter
• Various emailed surveys, consultation requests, and events – forwarded to Councillors
11. Other Relevant Information
12. Arrangements for Next Meeting
To consider how the Parish Council wishes to proceed following the expiry of legislation permitting virtual meetings on 7th May including:
• Date of the next meetings (AGM and Annual Parish Meeting)
• Resolution to adopt scheme of delegation