FVPC minutes 24-01-22
Minutes of the Parish Council meeting
held on
Monday 24th January 2022
at 7.00 pm at Savill Hall Cattistock
Present:
Cattistock Frome St Quinton Chilfrome
Cllr G Browning (GB) Cllr S Palmer (SP) (Chair) Cllr I Mitchell (IM)(Vice Chair)
Cllr B Sennett (BS) Cllr S Stovin (SS).
Cllr R Kilby (RK) Cllr D McCallum (DM)
Cllr W Lashbrook (WL)
In Attendance
Cllr A Alford (AA) (County Councillor) no members of public
Welcome and Democratic Period
The Chair welcomed everyone to the meeting. No members of the public were present
- To receive apologies for absence– apologies were received and recorded from Cllr M Harper (MH), Cllr S Toswill (ST) and Mrs M Harding (Clerk)
- Code of Conduct and Declarations of Interests- To receive disclosures of interest from members on matters to be considered at the meeting- Cllr S Stovin (SS) regarding Planning Application at Frome House, Frome St Quintin
- Minutes of the meeting held on 29th November 2021 via zoom
The minutes were approved as an accurate record of the meeting.
Proposed SS Seconded GB
- Matters Arising for information from the last meeting
Land East of Sandhills – AA advising awaiting appeal judgement.
Fingerpost repair – general discussion regarding cost and viability. Agreement that no repairs to be made and Parish Clerk to contact Highways regarding installing a relevant sign to Chilfrome.
- Dorset Council -Ward Cllr report – circulated prior to the meeting
Latest Covid 19 figures show approx. 50% reduction on previous week and reverting back to figures reported in the Autumn.
Dorset Waste Management are improving levels of recycling and composting.
Budget – 10% increase in funding for adult care, 4% increase in child services, investment in ongoing climate and housing. Project council tax to increase by 3% which is less than inflation.
Local Plan – consultation ongoing. Submission by Giles Watts and Michael Dower – propose no. of houses could be less and not sited on AONB and greenbelt.
- Planning and Development
- To consider planning applications currently in circulation
P/LBC/2022/00252Proposal: Rebuild chimney stack, apply lime parging to internal face of flues and install two flexible steel liners. Location: Frome House
No objection – necessary repairs.
- To note development decisions received since the last meeting- none
- Community Space
- To receive and update from the Community Space working Group
SP noted that wobbly bridge has been repaired but the wooden planks will need to be replaced before the summer.
- To note the weekly inspection reports- noted and ongoing. It was agreed that all Councillors and members of the Community Space Working Group will each carry out 1 month’s inspections. SP to distribute list and Inspection Form.
- To receive the quarterly inspection report and action any repairs-
- Highways & Footpaths
- To receive an update from Rights of way Liaison Officer- none
- Finance
- To authorise payments for goods and services
Payment | Description | Chq No | Pmt No | Amount |
M Harding | Salary/Exp Dec/Jan | 100818 | 747.04 | |
HMRC | PAYE Dec/Jan | 100817 | 201.59 | |
HSBC | Bank charges (Current account) | DD | 6.20 | |
HSBC | Bank charges (Community Space account) | DD | 5.00 | |
Receipts | none |
All payments were made in line with internal controls
Proposed SS Seconded GB
Bank rec as at 31st December 2021 £38,298.54
It was noted that the new Lloyds bank account has now been opened and payments will now be made online, all HSBC accounts to be closed once funds have been transferred and all direct debits update to the new account.
- To consider the budget 2021-22 and precept 2022-23
All finance papers were circulated prior to the PC meeting.
Receipts | ||
Detail | Amount | Comment/Notes |
Precept | 11,300 | Agreed no increase |
Interest | .14 | |
VAT refund | when Vat return made | |
Grants/Donations | none | |
Other/Wayleaves | 8.82 | |
Total | 11,309 | |
Payments | ||
Wages | 5395 | 32 Hours per month |
Clerks Allowance | 180 | Heat, light, Tel, broadband |
Hall hire | 120 | Savill room and zoom if needed |
Insurance | 1000 | Annual Insurance |
Stationery/postage/website/mileage | 800 | |
DAPTC subs/Prof fees | 410 | DAPTC/SLCC/ICO/Audit fee |
Training | 150 | Cllrs and clerk |
Property maintenance | 1300 | Grass cutting/inspection fee/ |
Equipment purchase | 560 | |
Specific reserves | ||
Community space equipment | 750 | Replacement equipment |
Highways service devolution | 0 | none |
Other capital projects | 600 | Finger posts/ bus shelter |
Defibrillator | 500 | 4-year lease |
Grants & Donations | ||
Cattistock PCC Churchyard | 525 | Donation towards grass cutting |
Cattistock PCC Clock | 85 | Donation to wards clock |
Frome St Quinton PCC | 260 | Donation towards grass cutting |
Chilfrome PCC | 260 | Donation towards grass cutting |
Donations | 200 | Wreath and any other requests |
Vat | 0 | Claims on vatable purchases |
Total | 13095 | |
Over/underspend | (1795) | Overspend to be taken from reserves |
The budget and precept were agreed as above Proposed BS Seconded GM
- Correspondence-
The correspondence list was circulated prior to the meeting, items to note:
Platinum Jubilee – Newsletter sent to all advising of plans. Discussion around whether FVPC would contribute funds. Further information to be collated prior to decision.
Noticeboards – Parish Clerk to check with carpenter that the noticeboards will have keyholes/locks.
As part of Continued Development, all councillors are to attend a minimum of 1 DAPTC run training session per year. Training courses- within the next 6 months:
New Councillor Induction Course
David, Rachael, Sophie, Walter, Merrily
Chairman’s Course, Ian and Sara
Refresher if there is one for: Georgina, Ben, Simon
- Items for the next meeting 28th March 2022
Meeting closed at 8.45pm